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why use power bi
Why use Power BI, the working system and its components?

If you are a person who is interested in business intelligence, Power BI is an excellent tool for you. Power BI is a BI software on the cloud of Microsoft, which one can use to monitor and analyze business trends. It is a powerful tool and has a lot of features that are helping a lot of business users. 

Table of content:

  1. Uses of Power BI
  2. Working system of Power BI
  3. Power BI versions 
  4. Components of Power BI
  5. Power BI Dashboard vs. Power BI Report
  6. Power BI Dataflows vs. datasets 

With Power BI, there are a lot of businesses that are finding value in the world of analytics. This is excellent news for business owners, as they can now get helpful information about their business without heavily investing in a new system. Power BI is a great tool to use and improve existing analytics. It is, however, good to know some things you will need to consider before using it. This blog will look at why you should invest in Power BI, the working system, and its components in great detail.

Uses of Power BI

Power BI is a cloud-based business intelligence service that makes it easy to analyze and visualize data from various sources. Power BI is accessible on desktop, mobile, and the web. The Power BI service includes a growing number of components, including Power Query, Power Pivot, Power View, Power Map, and Power Q&A. Power BI is included in Office 365 and is also available as a stand-alone service.

Power BI is the rising star in the BI world. We all know that the BI tool market is already big enough, but Power BI, since its launch, has come to change the industry. Power BI can radically change the way you do your business. Many great companies are using Power BI, and when you compare it to other analytics tools, you’ll find that it has many more uses than just reporting. The section ahead will look at the different benefits of Power BI.

1. Faster access to data: 

Power BI is a cloud-based business intelligence and analytics service that provides a quicker way to access data and get insights. It helps organizations gain a better understanding faster and make better decisions quickly. Power BI provides an easy-to-use interface that further makes it easy to get started and explore data. It also offers a variety of features that make it more powerful and flexible than other BI tools. This results in much less time consumption for deriving effective analytical results.

2. App customization is a boon: 

The Power BI app allows users to customize their Power BI reports and dashboards to suit their needs better. One can do this by selecting the “Customize” option from the app’s menu. For example, users can change their reports’ layout, colors, and fonts. In addition, users can add or remove fields and even create new calculated fields. This level of customization ensures that users can create the exact reports they need, making Power BI an even more powerful tool. With Power BI, you can connect to many data sources, easily create stunning visualizations, and leverage powerful features like artificial intelligence (AI) and machine learning. Power BI also makes it easy to share your app with others and collaborate on projects.

3. Cortona addition: 

Cortana is the artificial intelligence unit designed by Microsoft for its proprietary Operating System Windows 10. One can use Cortona integration with power bi to create beautiful visualizations of your data. Microsoft has specifically designed this ability for an improved user experience. Power BI provides a rich set of data visualization tools, whereas Cortona is a 3D visualization tool that one can use to create interactive 3D visualizations. By integrating these two tools, you can create stunning visualizations of your data that can be used to gain insights into your business.

4. Increased effectiveness and efficiency: 

Power allows businesses to see their data in a new and insightful way. Using Power BI, companies can more effectively and efficiently make decisions, track progress, and understand their data. As a result, power BI is an essential tool for businesses of all sizes today.

5. Smooth functioning and transmission of information: 

Power BI can help organizations smooth out the information transmission process. Allowing users to integrate other applications to the Power Bi framework makes for seamless transmission of data and insights. It helps create highly customized reports and dashboards. Power BI can also help ensure that everyone in an organization sees the same data in the same way. This can help reduce confusion and help everyone make better decisions.

Working system of Power BI

Power BI.

Power BI is a great tool but can initially seem a little daunting. This is because many components make up the product, but here is a simple guide to the ones you need to know about, which contribute significantly to its working mechanism.

  1. Microsoft Power BI is a cloud-based business intelligence service connecting various data sources, including Excel, SQL Server, and Oracle databases. 
  2. Power BI also offers a variety of features for data preparation, such as data cleansing and transformation. 
  3. Once the data is prepared, one can use Power BI to create interactive visualizations and reports. One can embed these visualizations, and Power BI reports in websites and applications.

Power BI versions 

Microsoft Power BI, the analytics platform, enables users to visualize and analyze data, share insights, and collaborate with others. Power BI includes a suite of tools for creating and managing reports and Power BI dashboards and a set of data visualization and analysis features.

Power BI is built on the Microsoft Azure cloud platform and uses the Azure Active Directory for authentication and authorization. Power BI is available in two editions: Free and Pro. The Free edition has most of the Pro edition features but has data limits per user per month. The Pro edition is designed for larger organizations and includes unlimited data and additional features such as Power BI Premium and Power BI Embedded.

Components of Power BI

Components of Power BI

Power BI allows small and large businesses to understand the data from their CRM, ERP, or any other data source. Power BI is a range of tools that work together to provide the best possible experience. The product uses self-service analytics to allow a business to quickly create Power BI reports and Power BI dashboards with a few clicks. Because of the range of different tools in the product, several components need to be used to get the most out of the product.

1. Dashboard: 

A Power BI dashboard is a single page, often called a canvas, which displays multiple visualizations. You can add and remove visualizations and resize and move them around to create a custom Power BI dashboard that tells a story with your data. A Power BI dashboard is made up of several different types of visualizations. 

The most common type of visualization is a bar chart, which is used to compare different data points. Other types of Power BI visualizations include line charts, pie charts, and scatter plots. In addition, you can add text boxes and images to your Power BI dashboard to customize it further. For example, you could add a text box with a brief description of your data or a picture to help explain your data. Power BI Dashboards are a great way to visualize your data and tell a story with it. By adding and removing different types of Power BI visualizations and text and images, you can create a Power BI dashboard that is unique to your data set.

2. Datasets: 

A Power BI dataset is a collection of data. Power BI Datasets are the basis of your work in Power BI. They’re sets of data that you can pull from different sources and manipulate to form custom data sets. You can import data into Power BI from almost any source, including Excel spreadsheets, SQL Server databases, and Azure SQL databases. You can also upload data directly from your computer or create a new Power BI combined dataset with custom fields.

3. Tiles: 

Power BI tiles are the building blocks of your dashboard or report. Tiles are used in Power BI to display data visualizations and reports. You can also create your tiles or choose from various pre-existing ones. You can add tiles from existing Power BI visualizations or Power BI datasets to customize the information that appears on your Power BI dashboard. You can also add Power BI tiles that contain dashboards to create a hierarchy of Power BI dashboards within one view.

4. Visualizations: 

Power BI also allows you to create custom visualizations. Visualizations are interactive charts or graphs designed to help you quickly understand large amounts of data by displaying it visually instead of numerically (like tables). You can create your own Power BI visualizations or choose from various pre-existing ones. Custom Power BI visualizations are created using the R programming language, allowing you to create Power BI visualizations not available in the Power BI interface. Visualizations are the primary elements that make up the content in Power BI tiles and reports; these include tables, grids, bar charts, line graphs, pie charts, heat maps, treemaps, scatterplots with bubble sizes indicating values from fields in a table (such as sales figures), 3D surfaces (like contour plots), images (like logos) and more. 

5. Reports: 

Reports allow you to organize information efficiently by organizing Power BI datasets into groups called pages. Each page contains a group of related Power BI tiles arranged into columns and rows based on how they compare to one another in terms of metrics like sales revenue to the total number of customers served over time (for example). Reports are similar to dashboards but only display one Power BI visualization at a time. They help present information more formally than Power BI dashboards typically do. One can look at a dashboard as the kitchen and the reports as the prepared dish, with many such dishes being taken care of in the kitchen. A dashboard has several functions available for working on data, whereas the report is the end-product that comes out of the dashboard as a result of all the planning and actions on the data. It is the reports that are of concern to the decision-makers. Reports can be used as stand-alone documents or embedded into dashboards. Reports are collections of Power BI tiles that allow you to share your insights with others by creating an interactive report experience for them to view online or through mobile apps.

Before we move forward, it would help to understand the difference between a Power Bi Dashboard and Power Bi Report.


Power BI Dashboard vs. Power BI Report

Power BI Dashboard vs report

There are five key differences between Power BI Dashboards and Power BI Reports, differentiating their working mechanism. 

1. Power BI Dashboards are designed to give you a quick overview of your data, while reports provide more in-depth analysis.

2. Power BI Dashboards are interactive, allowing you to drill down into the data to see more details. Reports are static, meaning you can’t interact with them similarly.

3. Power BI Dashboards can display data from multiple sources, while reports are limited to a single data source.

4. Power BI Dashboards are typically more straightforward in design, while reports can be more complex.

5. Power BI Dashboards can be shared with other users, while reports can only be viewed by the person who created them.

The next thing to know about Power bi would be Dataflows and Data sets. Dataflow is the transformation component of Power bi, consisting of an assortment of tables, their interconnections, rules, etc., of how they will be worked upon. Dataset is an individual data collection unit, such as a table, connection information, and operative rules. Dataflow is the conceptual framework with boundaries, and the dataset is the unit entity of operation.

Power BI Dataflows vs. datasets 

There are several critical differences between Power BI Dataflows and power bi datasets. Some of them are discussed below:

1. Power BI Dataflows is designed to be a data transformation tool, whereas Power BI datasets are primarily used for data visualizations. 

2. Power BI Dataflows allow users to connect to multiple data sources, whereas Power BI datasets are limited to a single data source. 

3. Power BI Dataflows provide a more robust and flexible data transformation experience, whereas Power BI datasets are more limited in their transformation capabilities. 

4. Power BI Dataflows allow users to schedule data refreshes, whereas Power BI datasets do not.

5. Power BI Dataflows allow users to share data with other users; however, Power BI combined datasets do not.

Final words

Power BI is the world’s most advanced business analytics platform, offering self-service business intelligence for everyone. Power BI provides the most flexible and fastest way to get data, explore insights, and visualize them. It is made up of four significant components, which are Data, Connectivity, Tools, and Apps. Data is, without a doubt, an essential component of the Power BI, as it delivers the information. Power BI can connect to nearly all your data sources and analyze them.

Power BI
Overview of Power BI and its flow of work

Power BI is a tool that helps organizations gain insights from their data. It can be used to create visualizations and reports from various data sources. Power BI is a cloud-based service, which means it can be accessed from anywhere with an internet connection.

It can help organizations make better decisions. While it requires some initial investment to set up, the benefits can be tremendous. Power BI can help organizations save time and money and make better decisions by providing insights that would otherwise be hidden in data. With its ease of use and flexibility, Power BI is a tool that any organization can benefit from.

Table of Content:

  1. What is Power BI?
  2. What is Power BI used for, and who uses it?
  3. Explanation of Power BI tools
  4. The basic working of Power BI
  5. Difference between Power BI Desktop and Power BI Service 
  6. Business problems that Power BI can help you solve 
  7. 8 FAQ

What is Power BI?

Power BI is a business intelligence tool that provides access to real-time data and the ability to visualize it in interactive dashboards. The information you can get from Power BI helps identify trends and patterns in your business and predict future needs based on current data. 

It provides an easy way to connect to various data sources, transform the data into the format you need, and visualize it in popular formats like tables, matrices, charts, and dashboards. The tool also lets users create models that can make predictions based on the existing data.

What is Power BI used for, and who uses it?

Microsoft Power BI is a cloud-based business intelligence and data visualization tool that enables users to easily connect to data sources, analyze and visualize data, and share insights with others. With Power BI being the membrane of business giants, Accenture, Wipro, Deloitte, Dell, and WNS are some of the prominent names that are using Power BI to ease and strengthen their day-to-day operations. 

Power BI provides several benefits to the above-mentioned companies, including the ability to:

–          Connect to a wide range of data sources: Power BI supports connectivity to a wide range of data sources, both on-premises and in the cloud, including relational databases, OLAP cubes, social media, web data, etc.

–          Analyze and visualize data: Power BI provides several built-in tools and features for analyzing and visualizing data, including the ability to create custom reports and dashboards.

–          Share insights with others: Power BI makes it easy to share insights with others, whether through the Power BI service or by embedding Power BI content in other applications.

Power BI is used by businesses of all sizes to visualize data, spot trends, and make better decisions. Power BI is easy to use and can be accessed from anywhere, making it a popular choice for busy professionals who need to be able to access their data on the go.

Explanation of Power BI tools

Power BI desktop

Power BI is a business intelligence tool that allows users to visualize and analyze data. It includes a Power BI desktop application and a cloud-based service. Power BI includes several different tools, such as Power Query, Power Pivot, and Power View. Power Query is used to connect to and transform data. Power Pivot is used to create and manage data models. Power View is used to create interactive reports. Thus, these tools can be used together to create powerful and informative reports. 

Power BI Service:

The Power BI service is a cloud-based platform for building data visualizations and reports. It allows users to connect to various data sources, such as databases and spreadsheets and then presents a visualized/graphical version of the data in charts and graphs. Users can also create dashboards to display their data visually in one place, allowing them to quickly see how different pieces of information relate to one another. It works with any device with an internet connection—from smartphones to computers.

Power BI Report Server:

Power BI report server is a web-based application that allows users to create reports based on their data with the Power BI service. This tool provides more functionality than Microsoft Power BI desktop because it enables users to build reports without installing any software on their computers first. If you don’t have an Internet connection or prefer to work offline, you can use this feature instead of the cloud-based version of Power BI. Though, Power BI Desktop is competent enough for this working, the Power BI report server comes into being for the other fundamental facets such as rule based conditional formatting, report page tooltips (enabling the user to form a report page and use it as a custom tooltip), expansion and collision of matrix row headers among a number of other distinctive features. 

Power BI Desktop:

Microsoft Power BI Desktop is a tool for creating interactive dashboards that allow you to embed visuals like charts or graphs into your presentations or documents so that anyone viewing them will be able to see what those visuals mean at a glance. It’s designed for end-users who want to create their data visualizations using Excel or Access files as sources of information for their charts and graphs. 

Power BI Data Gateway:

Power BI Data Gateway is a service that provides data access and data management capabilities for on-premises and cloud-based data sources. It enables users to connect to data sources, create and manage data sets, and perform data analytics. Power BI Data Gateway can be installed on an on-premises computer or Azure. Power BI Data Gateway provides data security and governance capabilities and the ability to scale to support large numbers of users and data sources. 

Power BI Mobile apps:

Power BI mobile apps, Microsoft Power BI desktop

The Power BI mobile apps allow users to access their data and analytics on the go from their mobile devices. The apps provide a range of features and functionality, including viewing dashboards and reports, interacting with data visualizations, and receiving notifications when new data is available.

The basic working of Power BI

Power BI tool helps organizations gain insights from their data. Once you’ve installed the software and logged in, you’ll see a menu bar at the top of the screen with four options: Home, Dashboard, Excel Connector (for connecting to Excel files), and More. The Home option allows you to access your dashboard and other projects; Dashboard will enable you to create new dashboards; Excel Connector will allow you to connect an Excel file so that it can be used as a data source within Power BI, and More provides additional options such as creating a report or exploring datasets within Power BI.

The Power BI workflow typically starts with data imported into the Power BI service. This data can come from various sources, such as Excel, SQL Server, or a web API. Once the information is imported, it can be transformed and cleansed using the Power Query editor. After the data is in the desired state, it can be loaded into the Power BI service.

Once the data is loaded into Power BI, it can be used to create visualizations. Visualizations can be made using the Power BI Desktop application or the Power BI service. Microsoft Power BI Desktop is a local application that can be installed on a user’s machine. It includes all of the features of the Power BI service, plus additional parts for data modeling and creating custom visuals. The Power BI service is a cloud-based application that can be used to create and share visualizations.

After the visualizations are created, they can be published to the Power BI service. Once published, they can be shared with other users or embedded in other applications.

Difference between Power BI Desktop and Power BI Service 

There are two versions of Power BI:

Power BI Desktop and Power BI Service. Both versions allow users to connect to data sources, build visualizations, and share their work with others. However, there are some critical differences between the two versions. 

 Microsoft Power BI Desktop is a self-service BI tool that anyone can use to create their reports and dashboards. It is free to download and use and does not require a Power BI account. Power BI Service is a cloud-based service that allows users to collaborate on reports and dashboards. It requires a Power BI account and has a monthly subscription fee. 

 Power BI Desktop is an excellent option for users who want to create their own BI content and don’t need to share it with others. Power BI Service is a better option for users who need to collaborate with others on BI content and are willing to pay a monthly subscription fee.

Another key difference is that Power BI Desktop allows you to create and edit complex data models. In contrast, Power BI Service only allows you to view and interact with data models that have been created in Microsoft Power BI Desktop.

Finally, Power BI Desktop can be used to create static reports, while Power BI Service allows you to create interactive reports that can be shared with others. 

Business problems that Power BI can help you solve 

Businesses need to monitor employee productivity levels to ensure that the company is achieving their targets. One way to do so is by using the Power BI tool. Regular monitoring of productivity levels can help identify any trends or issues and allow businesses to take proactive measures to address any problems. This can help improve employee morale and motivation and ultimately lead to increased productivity levels.

Productivity and performance 

Power BI Service

There are many business problems that Power BI can help you solve. One such issue is managing poor performance. Power BI can help you identify areas where employees are underperforming and take corrective action to improve their performance. Additionally, Power BI can help you track employee performance over time and identify trends. This information can be used to decide on staffing, training, and other initiatives.

Effective and efficient compiling of reports 

If you manage a business, you likely have to regularly compile reports from different systems. This can be a time-consuming and tedious process, especially if you don’t have a dedicated data team. Power BI can help you automate report generation and make your data easier to work with. With Power BI, you can connect to multiple data sources, including Excel, SQL Server, and Salesforce. You can then use the Power BI desktop application to transform and visualize your data. Power BI can help you save time and make better decisions by giving you quick and easy access to your data.

Protecting marketplace value

As a business, it’s essential to protect your marketplace share and value. There are several business problems that Microsoft Power BI can help you solve. For example, if you’re worried about losing customers to a competitor, Power BI can help you track customer satisfaction levels and identify areas where your business needs to improve. If you’re concerned about a decline in sales, Power BI can help you track sales figures and identify trends. And if you’re worried about a change in the market, Power BI can help you track market changes and identify opportunities or threats. Using Power BI lets you stay ahead of the competition and protect your marketplace share and value.

Final words

As a business owner, you are always looking for ways to improve your bottom line. Power BI can help you do that by providing detailed insights into your business operations. By understanding where your money is being spent and where your customers are coming from, you can better decide where to invest your resources. Power BI can also help you identify trends in your industry to stay ahead of the competition. In short, Power BI is a powerful tool that can help you run your business more efficiently and effectively.

8 Frequently Asked Questions (FAQs)

1. What should I use Power BI for?

There are several different ways that Power BI can improve business intelligence and decision-making. 

  1.  Creating visualizations and reports from data sets
  2. Creating interactive dashboards
  3. Identification of patterns and trends
  4. Forecasting outcomes
  5. Creating predictive models

2. Who uses Microsoft Power BI?

Microsoft Power BI is used by businesses of all sizes to gain insights into their operations and make better decisions. Power BI is easy to use and can be accessed from anywhere, making it a popular choice for businesses.

3. Is Microsoft Power BI easy to use?

Microsoft Power BI is easy to use and has an intuitive interface allowing users to visualize data and gain insights into their business. Power BI also has a wide range of features that makes it a powerful tool for business intelligence without the need to understand complex programming.

4. How can I access Power BI from my mobile?

With the Power BI mobile app, you can easily access the Power BI via a mobile device. You need to download the app and complete the sign-in. 

5. Is Power BI report server free?

Power BI report server is included in the Power BI Premium subscription costing around $5000 a month. Power BI report server enables you to host and manage Power BI reports on your premises.

6. How do I connect to the Power BI report server?

a.   Click on the ‘Get Data’ option 

b.  Choose your preferred source of data

c.   Select the Power BI report server, wherein you will have access to data

7. Are Power BI services free?

Power BI is available in both free and premium versions. With Power BI free version, one can store up to 10 GB of data, whereas premium Power BI services have a couple of add-on features and specifications. 

8. How do I go to the Power BI service?

a.   Click on the location pane tab

b.  Search for ‘Sample Reports’ in the ‘Learn’ menu

c.   Click on the sample to have access

d.  Visit ‘My Workspace,’ and the sample gets installed there 

(the answer does not seem related to the question, pls check)